ReckonOS and Expensify compared
Expensify is receipt capture and expense reporting, priced per member: Collect is $5 a member a month. ReckonOS is invoicing and money software that includes receipt scanning, capped at 50, 500 or 2,000 scans a month by plan. They overlap only on receipts, so that is the job this page compares.
Prices checked on 10 November 2026. Prices may change. Check the vendor’s site for current pricing.
Which fits you
Choose Expensify if
Your problem is employee expenses: approvals, company cards and reimbursements across a team.
Choose ReckonOS if
Receipts are one part of the job: you want them filed to projects so margins stay true, next to invoicing, payment and tax set-aside.
Expensify list prices
Read on the vendor’s own page on 10 November 2026. List prices, not introductory offers.
| Plan | Basis | Billed monthly | Billed yearly, per month |
|---|---|---|---|
| Expensify Collect | Per unique member, monthly, no annual contract | $5 | No yearly rate published |
| Expensify Control, pay-per-use | Per active member, monthly | $36 | No yearly rate published |
| Expensify Control, annual subscription | Per active member, annual subscription, without the Expensify Card | $18 | $18 |
- Source: help.expensify.com billing overview (opens in a new tab), checked 10 November 2026. The page does not say whether tax is added.
ReckonOS prices
Per workspace, in US dollars. VAT or sales tax may be added at checkout. Every plan has unlimited clients and invoices.
| Plan | Limits | Billed monthly | Billed yearly, per month |
|---|---|---|---|
| ReckonOS Starter | 1 user; 1 payment gateway plus bank transfer; 50 receipt scans a month | $49 | $39$468 a year ÷ 12 |
| ReckonOS Pro | Up to 10 users; 3 payment gateways plus bank transfer; 500 receipt scans a month | $99 | $79$948 a year ÷ 12 |
| ReckonOS Studio | Up to 50 users; 8 payment gateways plus bank transfer; 2,000 receipt scans a month | $199 | $159$1,908 a year ÷ 12 |
Side by side
Expensify column as stated on its pricing page on 10 November 2026. “Not listed” means the page we checked did not mention it.
| Feature | ReckonOS | Expensify |
|---|---|---|
| What it is | Invoicing, payments, margin, tax reserve and receipts | Receipt capture and expense reporting |
| Receipt scanning | 50, 500 or 2,000 scans a month by plan; you confirm merchant, date and total | The core product |
| How it is priced | Per workspace | Per member; Control counts active members only |
| Approvals, cards and reimbursement | Not included | Part of Expensify (Control) |
| Invoicing clients | Every plan | Not what it is for |
Where they are not like for like
- Expensify’s $9 Control price needs an annual subscription and the Expensify Card covering half of US spend, so it is not used.
- The ReckonOS Pro price covers its whole product, not only receipts.
Prices checked on 10 November 2026. Prices may change. Check the vendor’s site for current pricing. Expensify is a trademark of its owner, named here only to identify the product. This page is not endorsed by or affiliated with it.
Other comparisons: QuickBooks Online · FreshBooks · Wave · Xero · Bonsai · Assembly (formerly Copilot)
Questions
Does ReckonOS do expense approvals?
No. ReckonOS scans receipts and files expenses to projects so margins stay true. It has no approval chains, company cards or reimbursement workflows.
Try ReckonOS on your next invoice.
Set up your workspace, add your logo and send an invoice in your own template. Every feature is open during the trial.
$7 today for 7 days of full access. On day 7 Pro starts at $99 a month (or $948 a year) unless you cancel first. Cancel any time from Settings > Billing. VAT or sales tax may be added at checkout.